Marin Community Clinics

  • Payroll AP Specialist

    Type
    Temporary Full-Time
    Location
    US-CA-Novato
    Category
    Accounting/Finance
  • Overview

    The Payroll & A/P Specialist oversees all Payroll and Accounts Payable processes, ensuring accuracy and timeliness in monies distributed to employees and vendors.

     

    Payroll: Assist in processing payroll for 400+ employees. This position requires knowledge of current Federal and California employment laws with respect to employee hours, overtime, meal breaks due, and other payroll labor rules.

     

    Accounts Payable: Assist in the preparation of accurate and timely payment of accounts payable according to established policies and procedures; Accurate and timely generation, compilation, and analysis of accounts payable data as dictated by contracts, purchase orders, repair orders, vendor invoices, capitalized budget and checks.

     

    Temporary to regular benefited status opportunity.

    Work hours: 8:00am to 4:30pm, Monday through Friday

    Responsibilities

     

     

    Payroll

    • Assist in administering bi-weekly payroll processing using ADP Workforce Now.
    • Process new hires, terminations and promotions based on information provided by HR.
    • Collect, compile and input payroll data.
    • Audit and reconcile time cards to ensure accuracy of data, including PTO, overtime and meal breaks.
    • Ensure accuracy in deduction amounts, including garnishments and withholding orders.
    • Calculation and processing of manual paychecks, as necessary
    • Maintenance and filing of payroll records.
    • Research and resolve discrepancies in pay.
    • Manage accurate coding of payroll expense over multiple cost centers.

     

    Accounts Payable

    • Provides accurate and efficient Accounts Payable processing and analysis including coding and invoice matching.
    • Identifies proper vendor, period and account and accurately records invoice details into the Account Payable (A/P) system ABILA (MIP).
    • Matches invoices to the procurement/purchasing system (Microix).
    • Codes and allocates expenses to the general ledger locations, departments and accounts.
    • Analyzes each invoice and records an informative summary description of each invoice into the A/P System.
    • Obtains payment authorization for all invoices from appropriate supervisors.
    • Proposes invoices for payment based on due dates, criticality of services and/or credit relationships and characteristics of vendors.
    • Prepares and processes check runs.
    • Respond to all vendor inquiries.
    • Researches and resolves invoice discrepancies and issues.
    • Maintains organized files of unpaid and paid invoices.
    • Assist with annual 1099 tax reporting for accounts payable
    • Other projects as assigned by Management

    Qualifications

    • Bachelor's degree with emphasis in Accounting or at least 5 years’ experience in a Payroll and/or A/P.
    • Strong analytical skills and attention to detail.
    • Knowledge of internal controls required in a disbursement environment.
    • Ability to handle confidential information in a discreet and professional manner.
    • Proficient with Excel, Word, Outlook, and knowledgeable of accounting system software;
    • Ability to manage multiple areas and projects while simultaneously meeting payroll and departmental deadlines
    • Excellent interpersonal, oral and written communication skills

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